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1- Organize your thoughts before speaking. Before you attempt to communicate ideas, organize your thoughts using key points. A good rule of thumb is to choose three main points to center your conversation around. That way, if you wind up on a tangent, you'll be able to return to one or more of your points without being flustered.
2- Keep your audience in mind. If you're giving a presentation, consider the interests, commonalities, differences, and anticipated levels of knowledge on the topic you're speaking on. For instance, if you’re lecturing a college-level Biology course, students should have a good grasp of evolution and cell theory. It may help to put yourself in the audience's shoes. Ask yourself, "What kind of information would I want to walk away with?"
3- Minimize external distractions to maintain focus. When you’re having a serious conversation, the last thing you want is to be interrupted by a phone call. Turn your phone on Do Not Disturb, and if you have a radio or television in your office, turn it off.
4- Be clear and concise when speaking. Be clear about your goal so your message comes across in a way that every listener can understand. This requires using simpler words rather than more complex ones.
5- Adjust your tone of voice to capture interest. Monotone voices may not always be pleasing to the ear, so good communicators use vocal color to enhance their message. Yale University recommends that you:
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